Functions HR team Executive Administrative Assistant
We are looking to hire an experienced and energetic Executive Administrative Assistant to join the Office of the Corporate Functions HR team. Are you a passionate, motivated team player, with a can-do attitude? If you answered yes then this would be the perfect position for you. We appreciate attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests with little to no guidance and without having to know the total picture. A high level of discretion in handling confidential information, professionalism in dealing with senior professionals inside and outside the company. The candidate needs to be able to be comfortable with working "out in front" of the team as well as behind the scenes. You will also develop a deep knowledge of the broad business group and act as a cross-group information resource. In this role you will also have the opportunity to stretch and perform additional projects as needed across the
Calendar management for GM – HR Corp Groups Travel Management - proactively plan, coordinate and manage travel arrangements Assist with designing and implementing the Rhythm of the Business processes Close cooperation and partnership with the Business Manager, admins, and LT members on projects Proactively plan and manage logistics for team meetings such as All Hands, staff meeting, morale events, team off sites and Holiday Party Headcount and Office Space Management Budget and Expense Management Assist with streamlining policy across the org Procurement of goods and services New Hire onboarding,
2 – 4 years of demonstrated relevant work experience in a fast-paced and complex environment Build and maintain effective working relationships and accommodate diverse working styles Ability to adapt to daily challenges and rapid changes High level of effective interpersonal skills and excellent customer service. Superior organizational skills Analytical thinking and keen eye for detail Knowledge with Microsoft products and internal systems including Outlook, Microsoft Office, Windows, MSS, HeadTrax, MyOrder, MS Expense preferred The ability to self-direct and work independently, deal with ambiguity,