Job Details
Posted date: Oct 04, 2024
There have been 11 jobs posted with the title of Executive Business Administrator all time at Microsoft.There have been 11 Executive Business Administrator jobs posted in the last month.
Category: Administration
Location: Redmond, WA
Employment type: Full-Time
Travel amount: 50.0%
Work location type: Microsoft on-site only
Role: Individual Contributor
Description
Microsoft is on a mission to empower every person and every organization on the planet to achieve more. Our culture is centered on embracing a growth mindset, a theme of inspiring excellence, and encouraging teams and leaders to bring their best each day. In doing so, we create life-changing innovations that impact billions of lives around the world. You can help us achieve our mission.As the environmental challenges facing the world grow, so too has Microsoft’s commitment to ensuring that the company’s activities are in-line with the best available science and the expectations of leading stakeholder communities. The Corporate External and Legal Affairs (CELA) Environmental Sustainability (ES) team coordinates overall science-based, measurable, and scalable sustainability investments and outcomes across the company – engaging with business groups to set goals related to reductions in the environmental impacts of business operations and positive environmental outcomes resulting from technology and policy development.
To support these efforts, CELA ES is hiring an Executive Business Administrator. Reporting to the Chief of Staff, this position will support the Chief Sustainability Office (CSO), CVP of CELA ES. We are looking for someone who is passionate about providing seamless executive support while balancing enthusiastic contributions to the HQ team and finding creative ways to uplevel team support. If you are a team player who demonstrates drive and initiative, with a passion to help teams and organizations achieve excellence check out the CELA ES team!
Calendar Management and Meeting Logistics
Provides highly strategic calendar management (e.g., high profile, high risk, large-scale impact) based on knowledge of business and executive needs, while upholding the highest degree of integrity (e.g., highly sensitive, highly confidential topics) and maintaining confidentiality. Uses discretion to make independent decisions to prioritize customer/partner meetings and urgent escalations, while balancing the overall rhythm of business (ROB). Uses executive maturity and judgement to lead/own multiple decision making processes, in close partnership with stakeholders and peers. Engages with external C-Suite/Board of Directors (BOD) executives to represent Microsoft. Manages complex ambiguity and remains calm in high-stress situations. Cross-Functional Collaboration and Communication
Draws from and utilizes a vast internal/external network to support the executive leader's work and Microsoft's charter. Uses executive maturity, independent judgment, discretion, business insights, and perspectives to drive collaboration and communication. Communicates with executive external partners, customers and third parties. Represents the office and acts as an extension of manager/team's brand and Microsoft's core values through written and verbal communication. Leadership
Leads by example by demonstrating executive presence, encouraging others to raise their own standards of excellence, and setting a foundation for success. Navigates complex organizational challenges by influencing with high impact and exhibiting diplomacy, tact, and empathy. Proactively seeks feedback on performance, invests in training leadership opportunities, and maintains self-awareness. Leads the Admin and Executive Admin community across Microsoft AI. Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)
Owns expense management for the executive office. Educates administrative team on Microsoft policy to ensure compliancy across team/division/organization and escalates issues as needed. Manages, influences, and communicates processes, policies, and procedures, leveraging understanding of the parts of the business and their inter-connection within Microsoft as a whole. Functions as interim approver for executive office. Rhythm of Business (ROB)
Creates, builds, and manages annual rhythm of business (ROB) with executive and Chiefs of Staff, including fiscal-year calendar and executive meeting schedule Informs ROB strategy; uses discretion to determine and drive execution plans as well as align ROB and resource needs. Directs continual implementation and flexibility of the ROB in partnership with peers (e.g., Chiefs of Staff). Ensures team members follow ROB and map their planning to established cadences. Space Management and Planning
Partners with the appropriate teams when complex space issues are escalated to the executive office. Manages executive office space, including design and technology needs. Travel Management
Works with Executive Travel to coordinate travel arrangements for Executive Office. Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity. Manages and oversees all travel logistics and creates guidelines for visits to ensure leader is prepared (e.g., briefing leader, sharing information with countries). Acts as a stand-by resource and ensures availability for varying manager needs/time zones to address issues/escalations during business travel. Maintains availability and acts with urgency to address changes, issues, and escalations that arise during business travel. Drives proactive communication across stakeholders ahead of travel and communicates with domestic and international stakeholders to ensure the supported leader maximizes business trip outcomes. Manages and ensures required documents (e.g., visas, passports, immunization records) obtained for international travel. Manages and ensures compliance with US Travel Tax Tool. Disseminates and enforces travel policies and expectations. May accompany leaders on business trips to provide onsite support. Ensures compliance with US Travel Tax Tool. Other
Embody our culture and values
Qualifications
Required Qualifications:7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management OR equivalent experience. Preferred Qualifications:
Bachelors Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience. 4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others. 5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training). Business Support ATR-E - The typical base pay range for this role across the U.S. is USD $32.16 - $64.90 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $43.08 - $71.25 per hour.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay
Microsoft will accept applications for the role until October 25, 2024
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.
Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.
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