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Job Details
Posted date: Jul 28, 2026
There have been 112 jobs posted with the title of Executive Business Administrator all time at Microsoft.There have been 112 Executive Business Administrator jobs posted in the last month.
Category: Business Support
Location: Redmond, WA
Employment type: Full-Time
Work location type: Fully on-site
Role: Individual Contributor
Description
OverviewAre you passionate about AI, data, and transformative user experiences? Do you bring energy, curiosity, and a sense of ownership to your work?  
The Finance Data & Experiences (FD&E) organization is on a mission to redefine how Microsoft measures, monitors, and optimizes its global business — and we’re looking for top talent to join us. This is a unique opportunity to lead with bold ideas, apply cutting-edge technology, and work across Finance, Sales, Marketing, Business Operations, and Product Engineering to deliver high-impact business solutions. The right candidate will thrive in fast-paced, cross-functional environments, bring fresh thinking to complex problems, and be eager to learn to take ownership of end-to-end processes and outcomes. Join us and be part of a team that’s pushing the boundaries of innovation, taking risks, and implementing AI to drive business excellence   
At FD&E, we foster a culture of customer centricity, innovation, agility, and transparency — and we’re building a team that’s ready to help Microsoft chart its next chapter in AI-driven business excellence.  
As the Executive Business Administrator supporting the VP of Finance Data & Experiences, this role provides executive support and broad team support across a fast-moving, globally distributed organization. The successful candidate will help support meeting rhythms, org-wide initiatives, team events, communications, hiring and onboarding activities, and cross-functional follow-through across teams in multiple geographies.
This role is well-suited for someone who is proactive, adaptable, and comfortable supporting a team with evolving priorities and a wide range of operational needs. The successful candidate brings proven organization and communication skills, sound judgment, discretion, attention to detail, and a team-first mindset. They should be comfortable working independently, collaborating across stakeholders, stepping in where needed, and helping enable smooth execution and team success.
Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
Responsibilities
Calendar Management and Meeting Logistics
Provides strategic calendar management and time planning support for VP and Team RoB. Aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities). Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support as appropriate (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues). Gathers, prepares, and provides meeting materials (e.g., agendas, briefings, pre-reads). Uses judgment and knowledge of business context to identify and provide delegates for meeting conflicts as needed, makes decisions around prioritization and keeps manager informed. Collaborates with peers (e.g., Chiefs of Staff, Business Managers, Human Resources) to enable decision making processes. Engages with leader and stakeholders/business partners to cascade information as needed. May attend meetings and/or ensure follow-up as needed. Manages ambiguous situations.
Cross-Functional Collaboration and Communication
Continues to build and leverage network across organizations to enable their team and leader's work. Serves as a liaison between executives and teams. Gathers information from partners across organizations (e.g., business managers, finance partners, peers) to prepare key stakeholders to distribute information to their teams. Communicates with external partners/audiences and third parties. Represents their leader(s) and Microsoft.
Event Coordination and Logistics
Owns the coordination, logistics, and direction for events. Delegates as necessary. Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event). Acts as a point of contact for events (e.g., changes). Resolves preparatory setbacks and escalates to Business Support staff as needed. Collaborates and coordinates with stakeholders to set up events, as needed, and manages supplier and business relationships end to end. Engages in post event close out (e.g., tracking event results/attendance. Distributing post-meeting materials) in partnership with team members. Identifies learnings and suggests proven practices for future events. Supports development of workback schedule, promotion, and necessary checkpoints.
Project Ownership
Balances multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable. Takes accountability for project outcomes and drives stakeholder accountability through consistent communication. Identifies impacts and risks across the organization and communicates these to partners and key stakeholders. Streamlines processes, provides process improvements, and adjusts as needed.
Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)
Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting. May serve as interim approver for finance approvals. Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory.
Rhythm of Business (ROB)
Understands and helps to implement rhythm of business (ROB) in line with recognized patterns, and proactively takes action on business cadence. Creates, builds, and adjusts plans within areas of responsibility in partnership with Business Manager and/or Chiefs of Staff. Executes meeting cadence around the ROB of the leader. Supports continual implementation and flexibility of the ROB by partnering with peers (e.g., Chiefs of Staff) and gathering feedback.
Space Management and Planning
Maintains and manages up-to-date space-management processes and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status). Coordinates large-scale space requests (e.g., annual office restacks, space build outs), liaising between admins and space planner and advocating for appropriate space for their team. Collaborates with others to design and plan room layouts, including furniture, technology, and equipment needs/assembly. Maintains detailed space utilization data to recommend changes in space assignments and identify future space requirements. Escalates and shares with team members. Resolves escalations and postmortem issues.
Team Management Support (Headcount Management, Recruitment, Onboarding/Offboarding)
Facilitates team experience activities. Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process. Provides additional support for intern and university recruitment for the broader organization (e.g., planning, placement). Lands onboarding activities (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns as an essential contact for questions and company information. Connects new hires with the right stakeholders. Provides additional support for executive onboarding. Lands and manages headcount management activities in collaboration with Business Manager(s) and/or Chiefs of Staff including transfers/departures, reporting, offboarding, and transactions within headcount management tools. Identifies areas of improvements and updates for relevant headcount management systems. Works in partnership with Finance and team members to provide up-to-date headcount figures.
Travel Management
Manages travel arrangements (e.g., accommodations, transportation, security, group codes) for manager(s) and/or group. Creates detailed itineraries/agendas for daily activities by building agenda and setting and managing travel expectations to maximize trip productivity. Executes on logistics of agenda (e.g., building agenda and expectations, briefing leader, sharing information with countries). Acts as a stand-by resource to address issues/escalations during business travel. Facilitates communication across stakeholders ahead of travel. Ensures required documents (e.g., immunization records, visas) are obtained for international travel. Guides less experienced colleagues, leveraging full knowledge of Microsoft travel policies.
Qualifications
Required Qualifications
5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.Preferred QualificationsBachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)OR equivalent experience.2+ years experience serving as mentor to others.3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).Familiarity with headcount planning, budget tracking, and event management.Ability to influence without authority and build deep cross-functional relationships
Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay
This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.