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Job Details
Posted date: Jun 29, 2026
There have been 109 jobs posted with the title of Executive Business Administrator all time at Microsoft.There have been 109 Executive Business Administrator jobs posted in the last month.
Category: Business Support
Location: Redmond, WA
Employment type: Full-Time
Work location type: 3 days / week in-office
Role: Individual Contributor
Description
OverviewThe Office of the CTO (OCTO) for Microsoft is chartered with understanding, shaping, and accelerating technologies and their impact across Microsoft, industry, and society. OCTO leads investments in emerging technical bets, provides technical insights, and drives high-priority company-wide AI initiatives, while partnering with our engineering, field, and strategy teams. OCTO operates as a high‑leverage organization – partnering deeply across engineering, product, research, and leadership to influence technical direction, execution integrity, and long‑term strategy.
We are seeking a highly organized and proactive Executive Business Administrator. This role is centered on calendar management and team support, helping ensure day-to-day operations run smoothly, priorities stay aligned, and the team can execute effectively.
This is a hands-on role requiring strong attention to detail, sound judgment, and the ability to manage competing priorities in a fast-paced environment. You’ll play a key role in keeping operations running efficiently while supporting a positive, productive team experience.
This role requires to be on-site at the Microsoft Redmond campus a minimum of three days per work week. Occasional travel to the Silicon Valley Campus may be required.
Responsibilities
In this role, you will provide reliable, detail-oriented support to help the leaders and team members operate effectively. You’ll anticipate needs, remove administrative friction, and adapt to evolving priorities while maintaining a high level of organization, accuracy, and responsiveness.
Calendar & Travel Management
Manage and maintain calendars with a focus on accuracy, prioritization, and responsiveness.Seek business context to resolve ambiguity, prioritize meetings, and identify key participants.Coordinate meeting logistics (attendees, rooms, Teams links, materials) to ensure seamless executionResolve scheduling conflicts and communicate updates clearly to stakeholders.Arrange domestic and international travel, including logistics, any required documentation (passports/visa) and policy compliance.Reconcile expenses promptly and within company policy.Team Support & Operations
Support onboarding and offboarding activities, including equipment and access coordinationMaintain accurate team data (headcount tracking, org updates, distribution lists)Assist with space logistics, office moves, and general team needsSupport hardware procurement, inventory tracking, and issue resolutionPartner with the admin community to provide coverage and coordination as neededManage team discretionary budget in partnership with Chief of Staff; track spending and approve expensesFacilitate team experience activities and engagement in alignment with leadershipMaintain data accuracy in Employee Central and space mapsEvent Coordination and Logistics
Lead end-to-end planning and execution of meetings and events, including venue, AV, catering, and schedulingDevelop detailed workback schedules, engage internal and external resources, and mobilize support as neededCollaborate closely with stakeholders to ensure successful event delivery and continuous improvementDiscipline Growth and Development
Model professional conduct and leadership within the Business Support disciplineStay composed and self-aware during high-stakes or challenging situationsActively participate in administrative trainings, meetings, and corporate initiativesFoster meaningful relationships and build community across the organizationMentor peers and be open to mentorship; exchange best practices and insightsSupport onboarding of new administrative team membersCross-Functional Collaboration and Communication
Build cross-org networks and serve as liaison between executives and teamsConsolidate and share information to prepare key stakeholders and inform broader teamsCommunicate with external partners and third-party stakeholders as neededRepresent leaders and the company professionally and appropriatelyRhythm of Business (ROB)
Maintain distribution channels including security groups, M365 memberships, and GMM listsUnderstand and align with annual and ongoing ROB cyclesOwn and drive meeting cadence execution in collaboration with leadership and Chief of Staff
Qualifications
Required Minimum Qualifications
5+ years of experience in administrative support, business operations, or customer service within fast-paced environments.Preferred Qualifications
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.2+ years experience serving as mentor to others.3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training). Proven expertise in scheduling meetings and events, managing travel logistics, and handling administrative tasks for executive or upper-level management.Proficiency in Microsoft Office products, including: Word, Excel, Outlook, PowerPoint, OneNote, OneDrive, SharePoint
Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay
This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.