Are you organized, flexible, take initiative along with a keen attention to detail and are looking to be part of a fun energetic team- this job is for you! The Global Advertising
team is seeking an experienced Executive Assistant
to partner with the General Manager
to help provide successful administrative, logistical, and operational support. This EA's
primary role would be focused on the GM needs, set them up for success to drive business excellence. A successful candidate comes with an advanced EA skillset, ability to effectively manage workload pressure with a calm and confident attitude, ability to work independently, deal with ambiguity and have a passion for making managers and organizations great. This position requires someone who has excellent communication skills; considers themselves a leader; and possesses the ability to set priorities and handle multiple tasks simultaneously with little direction, build relationships and keep things running in a structured way.
include (but are not limited to):
calendar management. Ninja
skills in managing a very complex calendar including travel, multiple global time zones and strategic prioritization of appointments for GM.
end-to-end complex domestic and international travel planning, including proactive planning of external partner meetings in tandem with planned business travel to drive schedule efficiencies.
the Business Manager
scheduling and team calendar items; including All hands, off sites and team Morale
events - event planning
and submitting expense reports and auditing PO's
for GM approval
vendor accounts and space needs
with MS tools - HeadTrax
, MS Expense
, My Order
, MS Approval
, MS Travel
with Business Manager
facilities request, manage alias's, new hire onboarding support
office hardware and supply needs
GM needs. Any
adhoc administrative tasks
closely with the broader marketing Admin
team to ensure all administrative procedures unique to marketing are handled as required and that all group support is running smoothly.
5+ years of experience supporting an executive at Microsoft
or working in an external fast-paced environment. Proactive
in anticipating executive's needs and able to work independently to make administrative decisions and requests for information on behalf of the executive.
to work well in a changing environment, under pressure, on short-notice, and take appropriate action.
You know complex executive scheduling and ROB
management and you're amazing at it!
and must work successfully in a team environment, build and maintain effective working relationships with diverse group of contributors internally and externally.
maintain confidentiality of highly sensitive material and information with discretion and professionalism.
organizational, analytical, anticipatory, and written communication skills. In depth knowledge and proficiency with Microsoft
products including Outlook
and the ability to learn new internal systems quickly and comfortable with new technologies.
is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.
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