BUSINESS ADMINISTRATOR, Marketing in Redmond, WA


TitleBUSINESS ADMINISTRATOR
CategoryMarketing
LocationRedmond, WA
DivisionMarketing
Date AddedFebruary 27, 2015
Open Positions3

The Developer Platform and Sales is looking for a dynamic, fun, energetic administrative professional to come join our team. The ideal candidate is someone who thrives in a fast paced environment, has strong attention to detail and can embrace a challenge head on with high energy and a positive attitude. This position is unique, you will have the opportunity to work across Marketing, Engineering and the Segment teams and get an end to end view of the business, from strategy through to field execution,.

A successful candidate must have demonstrated ability to:
- Multi-task and change direction in rapid response to a fluctuating work environment, and make timely decisions
- Be self-motivated, have excellent communication and interpersonal skills, exercise sound judgment, tact, diplomacy, integrity and professionalism at all times
- Possess an aptitude to work independently and be comfortable operating with ambiguity
- Possess solid project-management and problem-solving skills
- Prioritize among multiple projects with a positive attitude
- Anticipate and remove administrative roadblocks
- Achieve results with a high degree of accuracy and attention to detail
- Develop collaborative relationships with others who have a diverse set of working styles and perspectives - this is a highly collaborative environment!
- Proven track record of accountability, reliability and a 'can do' attitude
Responsibilities include, but are not limited to:

GM Support:
- Proactively manage GM calendar, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate
- Manage/coordinate domestic and international travel plans and agendas end-to-end, including management of all logistics and itineraries
- Partner with business management to set up the business (ROB) activities, manage the ROB calendar and assist with projects as needed
- Prepare and process expense reports

Business Support:
- Ensure compliance of administrative operational policies and procedures
- Process expense report approvals for team members
- Manage headcount, recruiting and onboarding activities
- Maintain and manage HeadTrax transactions for vendors, CSGs and FTEs
- Create and maintain org charts, distribution lists, office maps
- Manage CPH budget (T&E, Computer, Training, Morale dollars), ensuring appropriate spend and budget excellence

Team Support:
- General team support for All Hands, off-sites and morale events (logistics such as room reservation and catering)
- Own and maintain space for team
- New employee setup
- Procurement of goods and services, including computer equipment, office supplies, reference materials and facilities requests
- Maintain a friendly and inviting work environment for the team

Qualifications:
- A minimum of 5 years' of high level administrative assistance supporting a GM or higher. Proficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Visio, Excel, OneNote, Lync and SharePoint is required.
- A high level of experience with internal Microsoft tools such as HeadTrax, FIM, MSSpace, MSMarket, Assetlink, MyOrder, MSTravel and MSExpense is strongly desired.
- Strong communication skills, both verbal and written, are required.
- Bachelor's degree preferred.
- Overtime and travel may be required at times.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.
Apply for this job at Microsoft
The Global Media and Agency Management team is looking for a dynamic individual who desires an administrative position in a fast-paced marketing team. This position requires strong attention to detail, demonstrated problem-solving skills, ability to change direction in response to changing work situations, ability to accommodate different working styles, ability to prioritize own work, complete projects on time and have excellent customer service skills. Candidate must be a strong team player who will demonstrate drive and initiative, have a positive and professional approach.

Responsibilities include but are not limited to:
Managing GM's calendar, provide end-to-end complex domestic and international travel planning, including proactive planning of external partner meetings in tandem to drive schedule efficiencies.
Monitoring departmental discretionary budgets and facilitating the procurement process, organizing team morale events, managing projects, space and performing fundamental administrative tasks.
Reconciling and submitting expense reports and auditing PO's for GM approval.
Providing team support by submitting facilities request, manage alias's, new hire onboarding support
Manage office hardware and supply needs
Work closely with the broader marketing admin team to ensure all administrative procedures unique to marketing are handled as required and that all group support is running smoothly.

Qualifications include: A minimum of 3-5 years demonstrated work experience supporting senior management in a fast paced administrative capacity, excellent organizational, analytic and interpersonal skills. Effective verbal and written communication skills required. Candidate must be detail-oriented, able to work under pressure with varied time constraints and have the ability to build effective working relationships. Candidate must also maintain confidentiality of information and use discretion. Candidate should be independent, creative thinker and able to take the initiative to "get things done." Proficiency in using MS tools - HeadTrax, MS Expense, My Order, MS Approval, MS Travel etc.
Microsoft Outlook, Word, Excel, and PowerPoint.

This position has frequent contact with all levels of Microsoft employees, as well as contact with outside customers.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.
Apply for this job at Microsoft
The Developer Platform and Sales is looking for a dynamic, fun, energetic administrative professional to come join our team. The ideal candidate is someone who thrives in a fast paced environment, has strong attention to detail and can embrace a challenge head on with high energy and a positive attitude. This position is unique, you will have the opportunity to work across Marketing, Engineering and the Segment teams and get an end to end view of the business, from strategy through to field execution,.

A successful candidate must have demonstrated ability to:
Multi-task and change direction in rapid response to a fluctuating work environment, and make timely decisions
Be self-motivated, have excellent communication and interpersonal skills, exercise sound judgment, tact, diplomacy, integrity and professionalism at all times
Possess an aptitude to work independently and be comfortable operating with ambiguity
Possess solid project-management and problem-solving skills
Prioritize among multiple projects with a positive attitude
Anticipate and remove administrative roadblocks
Achieve results with a high degree of accuracy and attention to detail
Develop collaborative relationships with others who have a diverse set of working styles and perspectives - this is a highly collaborative environment!
Proven track record of accountability, reliability and a 'can do' attitude
Responsibilities include, but are not limited to:

GM Support
Proactively manage GM calendar, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate
Manage/coordinate domestic and international travel plans and agendas end-to-end, including management of all logistics and itineraries
Partner with business management to set up the business (ROB) activities, manage the ROB calendar and assist with projects as needed
Prepare and process expense reports
Business Support
Ensure compliance of administrative operational policies and procedures
Process expense report approvals for team members
Manage headcount, recruiting and onboarding activities
Maintain and manage HeadTrax transactions for vendors, CSGs and FTEs
Create and maintain org charts, distribution lists, office maps
Manage CPH budget (T&E, Computer, Training, Morale dollars), ensuring appropriate spend and budget excellence
Team Support
General team support for All Hands, off-sites and morale events (logistics such as room reservation and catering)
Own and maintain space for team
New employee setup
Procurement of goods and services, including computer equipment, office supplies, reference materials and facilities requests
Maintain a friendly and inviting work environment for the team
Qualifications:
A minimum of 5 years' of high level administrative assistance supporting a GM or higher. P
roficiency with Microsoft productivity software, including Word, Outlook, PowerPoint, Visio, Excel, OneNote, Lync and SharePoint is required.
A high level of experience with internal Microsoft tools such as HeadTrax, FIM, MSSpace, MSMarket, Assetlink, MyOrder, MSTravel and MSExpense is strongly desired.
Strong communication skills, both verbal and written, are required.
Bachelor's degree preferred.
Overtime and travel may be required at times.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.
Apply for this job at Microsoft